--- title: How to track employee time and attendance? description: "Find out how to track employee time and attendance with the different systems on the\nmarket. We’ll help you choose the best system for your business." image: https://blog.kenjo.io/hubfs/controlar-control-horario.jpg --- [![Kenjo blog logo](https://blog.kenjo.io/hubfs/kenjo-files/logos-and-favicons/kenjo-blog-logo.svg)](https://blog.kenjo.io) CATEGORIES - [HR department](https://blog.kenjo.io/tag/hr-department) - [Interviews](https://blog.kenjo.io/tag/interviews) - [Performance review](https://blog.kenjo.io/tag/performance-review) - [Recruitment](https://blog.kenjo.io/tag/recruitment) - [Free HR course](https://blog.kenjo.io/tag/free-hr-course) - [HR Software](https://blog.kenjo.io/tag/hr-software) - [HR Services](https://blog.kenjo.io/tag/hr-services) - [Compensation](https://blog.kenjo.io/tag/compensation) - [Learning & development](https://blog.kenjo.io/tag/learning-development) - [Remote work](https://blog.kenjo.io/tag/remote-work) - [Corporate](https://blog.kenjo.io/tag/corporate) - [Blue Collar](https://blog.kenjo.io/tag/blue-collar) - [Occupational health](https://blog.kenjo.io/tag/occupational-health) - [Time Off](https://blog.kenjo.io/tag/time-off) - [Attendance](https://blog.kenjo.io/tag/attendance) LOOKING FOR OUR WEBSITE? 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While tracking employee working hours is a necessity, each organisation is free to choose which system best suits their needs. Since European laws on the subject came into force in 2019, the number of purpose- built solutions on the market has multiplied. How do you know which one to choose? We explain the **different options** below to help you find the best solution for your organisation.   ## Do you need to track employee time and attendance?   Many people are unsure if [tracking employee time and attendance is obligatory](https://blog.kenjo.io/what-you-need-to-know-about-time-and-attendance-law), but the answer is a resounding yes. In May 2019, companies across Europe became obliged to keep records of their workers’ start and finish times. The European Court of Justice announced in the [Working Time Directive](https://curia.europa.eu/jcms/upload/docs/application/pdf/2019-05/cp190061en.pdf) that all member states must oblige companies to track employees’ daily time and attendance.   The UK, technically, must still abide by these laws while belonging to the EU, and the outcome of Brexit will determine how such laws will be defined in the future. Nevertheless, and while EU law currently overrules any individual member state legislation, the UK also has its own time and attendance laws, governed by the [Working Time Regulations](http://www.legislation.gov.uk/uksi/1998/1833/regulation/9/made) (WTR). Like all other EU countries, this law states that no UK employee should work more than an average of 48 hours a week unless they have agreed to “[opt-out](https://www.eurofound.europa.eu/publications/customised-report/2015/working-conditions/opting-out-of-the-european-working-time-directive)” or if their job is not covered by the law on working hours. Failure to keep such records is an offence for which the penalty in England and Wales is an unlimited fine. The ECJ ruling, in turn, stipulates that:   - All organisations must store time and attendance records for at least four years (in the UK, the WTR states a minimum of two years). - These records must be made available to employees and unions. - Employees must have access to these records during their working day. - Unions must be made aware of employees’ overtime hours on a monthly basis (whenever a union representative is in place). [![guide CTA](https://no-cache.hubspot.com/cta/default/2896645/8ba05e9d-6e8a-4bbf-8a3d-16f924fd4cdf.png)](https://cta-redirect.hubspot.com/cta/redirect/2896645/8ba05e9d-6e8a-4bbf-8a3d-16f924fd4cdf)   ## How can you track employee time and attendance?   Neither EU nor UK legislation mention [time and attendance systems](https://blog.kenjo.io/which-type-of-time-and-attendance-systems-exist-in-the-market), so it is up to each company to decide which one they choose. When deciding how to track time and attendance, you just need to look for the solution that best adapts to the company’s specific needs and ensure it complies with the legal requirements mentioned above. There are currently **different types of system** on the market, each with different characteristics. Let’s take a look at them below:   ### Excel templates   Excel templates are **the most simple and traditional solution** for tracking employee time and attendance. They can be used either in a physical or digital format, but must always be available for staff to sign when starting and finishing their working day. While it´s a very cheap and widely used system, **it can prove complicated on a day-to-day basis**. For example, if we use physical Excel spreadsheets, we must ensure that these documents are stored in a filing cabinet or storeroom for at least four years. This can take up valuable space. We also run the risk that sheets may get lost and disappear. When using digital spreadsheets, we must constantly ensure that all the information has been entered correctly and that any formulas we've created are still working.   ### Specific time and attendance software   What is the most modern and efficient way of tracking time and attendance? Many companies opt for a **specific time and attendance software**. In other words, they are IT systems that have been developed to help companies comply with time and attendance legislation quickly and easily. [Time and attendance software](https://www.kenjo.io/attendance) usually works on desktop and mobile so that employees can clock in and clock out from wherever they are. This is particularly interesting for companies with workers that travel frequently, or who work remotely from home. Another advantage of this system is that the **information is stored in the cloud**, so the company’s records will be carefully stored. This saves physical office space and they will always be available when you need them. Specific software applications also have features that enable human resources departments to improve their employee time management. They enable us, for example, to determine an employee’s workload, manage time off, get real-time data and create customised reports.     [![featured page CTA](https://no-cache.hubspot.com/cta/default/2896645/5289166a-476d-4a87-ba6c-6c7c6118ec84.png)](https://cta-redirect.hubspot.com/cta/redirect/2896645/5289166a-476d-4a87-ba6c-6c7c6118ec84)   ### Clock-in machines   There are two types of clock-in machines. The first and most traditional type uses a card and is mainly found in industrial settings. It’s an extremely simple system that helps record working hours and calculates overtime. It does, however, **oblige** **employees to physically clock in and out** every day. The second type relates to **biometric systems** that have emerged with new technologies. They work by recognising a fingerprint, iris, pupil or face, so they are able to read each employee’s physical traits to verify their identity. One major advantage is the security they offer, one of the reasons they are often used in tech companies.   They are more expensive, however, which means they are seldom used. In addition, with the current **health crisis due to coronavirus**, systems that require fingerprints are not recommended, to avoid contact and transmission of the disease.   ## Kenjo: the most user-friendly time and attendance software   How can you track employee time and attendance? Now that we’ve covered the different solutions available on the market, each company has to find the system that best suits their needs. Without a doubt, the most flexible and interesting option for most companies is a specific time and attendance software. They can adapt to any kind of activity and offer features that would be of great interest to any human resources team. Also, a cloud-based system that you can access from anywhere with an internet connection enables remote workers to conveniently record their working day. It´s important to remember that remote workers are also required to clock in and out. At Kenjo, we’ve created an all-in-one HR software with a time and attendance system that’s compliant with European legislation. Your employees will be able to effortlessly record their working day via desktop or [mobile app](https://blog.kenjo.io/what-is-an-employee-attendance-app). And you´ll be able to check the time recorded and obtain valuable information at a glance. You’ll also be able to access other features that will interest your department: payroll, absence and leave management, design recruitment processes, etc. What are you waiting for? [![New call-to-action](https://no-cache.hubspot.com/cta/default/2896645/fbd1888e-fd34-45e8-afb9-50ba69ad0fd2.png)](https://cta-redirect.hubspot.com/cta/redirect/2896645/fbd1888e-fd34-45e8-afb9-50ba69ad0fd2) Other inspiring articles [Attendance ![](https://blog.kenjo.io/hubfs/kenjo-files/blog-icons/clock.svg) 6  min read Why you should establish a time and attendance tracking system in times of “Kurzarbeit” Employees are the most valuable resources in any company. After all, their productivity determines whether and how successful your company is. Committed ...](https://blog.kenjo.io/effective-time-and-attendance-tracking-system-kurzarbeit) [Attendance ![](https://blog.kenjo.io/hubfs/kenjo-files/blog-icons/clock.svg) 7  min read Excel Timesheet Template for Employees Due to a 2019 ruling by the European Court of Justice, companies across Europe are now required to track their employees' time and attendance. While many other ...](https://blog.kenjo.io/excel-timesheet-template) [Attendance ![](https://blog.kenjo.io/hubfs/kenjo-files/blog-icons/clock.svg) 5  min read How to track employee time and attendance? All British companies are obliged to track employee time and attendance, whether for some or all their employees. While tracking employee working hours is a ...](https://blog.kenjo.io/how-to-track-employee-time-and-attendance) Know more about Kenjo #### Choose a time and let us walk you through the product. [Get started now](https://www.kenjo.io/book-a-demo) ![company-logo](https://blog.kenjo.io/hubfs/kenjo-files/logos-and-favicons/Kenjo-logo-white.svg) © 2026 Kenjo GmbH. All rights reserved. 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All rights reserved. ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "David Padilla", "url" : "https://blog.kenjo.io/author/david-padilla" }, "dateModified" : "2022-02-16T12:32:32.153Z", "datePublished" : "2020-06-23T09:25:46.000Z", "headline" : "How to track employee time and attendance?", "image" : [ "https://blog.kenjo.io/hubfs/controlar-control-horario.jpg" ], "mainEntityOfPage" : { "@id" : "https://blog.kenjo.io/how-to-track-employee-time-and-attendance", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.kenjo.io/hubfs/Logo%20192x192.png" }, "name" : "Kenjo GmbH" } } ```